1. Introduction

Rugby Central Mosque is committed to protecting your privacy and handling your personal data with transparency, dignity, and care. This policy explains how we collect, use, store, and protect your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

Rugby Central Mosque is a community-led project under the registered charity Rugby Muslim Association (RMA). RMA exists to serve the spiritual, educational, and social needs of Muslims in Rugby and surrounding areas. As part of RMA’s charitable work, Rugby Central Mosque provides a safe, inclusive space for prayer, learning, and outreach. For data protection purposes, Rugby Muslim Association is the “Data Controller” responsible for your personal information.

3. What Information We Collect

We may collect and process the following types of personal data:

• Name, address, email, and phone number
• Membership and donation records
• Attendance at mosque events, classes, or services
• Safeguarding-related disclosures (where appropriate and lawful)
• CCTV footage (for security purposes)
• Website usage data (via cookies and analytics)

4. How We Use Your Information

We use your data to:

• Manage mosque membership and communication
• Facilitate religious services, classes, and events
• Ensure safeguarding and pastoral support
• Process donations and Gift Aid claims
• Maintain security and safety on mosque premises
• Improve our website and outreach efforts

We will only use your data for lawful purposes and where necessary to serve our community.

5. Lawful Basis for Processing

We rely on one or more of the following lawful bases:

• Your consent (e.g. for newsletters)
• Performance of a contract (e.g. membership)
• Legal obligation (e.g. Gift Aid reporting)
• Legitimate interests (e.g. community engagement)
• Vital interests (e.g. safeguarding concerns)

6. Sharing Your Data

We do not sell or share your personal data with third parties for marketing. We may share data with:

• HMRC (for Gift Aid)
• Safeguarding authorities (where required)
• IT service providers (for secure data hosting)
• Law enforcement (if legally required)

All third-party access is strictly controlled and compliant with UK law.

7. Data Retention

We retain personal data only as long as necessary:

• Membership and donation records: up to 6 years
• Safeguarding records: in line with statutory guidance
• CCTV footage: typically 30 days
• Website analytics: anonymised and time-limited

You may request deletion of your data where appropriate.

8. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction or deletion
• Withdraw consent at any time
• Object to or restrict processing
• Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, please contact us using the details below.

9. Cookies and Website Analytics

Our website may use cookies to improve user experience. You can manage cookie preferences via your browser settings. We use anonymised analytics to understand visitor behaviour and improve our services.

10. Contact Us

If you have questions or concerns about this policy or your data, please contact:Data Protection Officer
Rugby Central Mosque
Email: rugbycentralmosque@gmail.com